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Terms and conditions for using the website

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Table of contents· 20 sections

Service Administrator

The codeagency.pl website (hereinafter referred to as the “Website”) is owned and administered by CodeAgency.pl spółka z ograniczoną odpowiedzialnością, a company incorporated under the laws of Poland, with its registered office at 18 Królowej Jadwigi Street, 85-231 Bydgoszcz, Poland, entered in the Register of Entrepreneurs of the National Court Register, maintained by the District Court in Bydgoszcz, under KRS: 0000725181, NIP: 9671412160, REGON: 369798302, with the share capital of PLN 100,000.00 fully paid up (hereinafter referred to as “CODEAGENCY”).

General provisions

By using the Website, the User accepts these Terms and Conditions of Use of the Website (hereinafter: “Terms and Conditions”), applicable laws and agrees to comply with them. If the User does not accept any of the provisions of the Regulations, he/she should not use the Website. The materials contained in the Website are protected by the provisions of law, in particular copyright and industrial property law.

The User may use the Website only in accordance with the law. In particular, it is prohibited to:

  • Use of the Website in a way that leads to violation of the law,
  • unlawful or fraudulent activities aimed at achieving an unlawful or fraudulent goal,
  • Transmit, knowingly receive, upload, use or reuse content that does not comply with the Terms of Service,
  • sending or causing to be sent unsolicited commercial information or promotional materials (“spam”),
  • Intentionally transmitting or uploading materials containing viruses, “Trojan horses,” spyware, adware or other malicious computer code designed to adversely affect the operation of software, networks or devices.

It is forbidden to attempt to gain unauthorized access to the server on which the Service is stored, to computers or databases associated with the Service, or to take any action to damage or interfere with the operation of any part of the Service, the equipment or network on which it is stored, the software used to operate the Service, or the equipment, network or software owned or used by third parties.

License of use

CODEAGENCY grants the User permission to temporarily download one copy of the materials on the Website for personal, non-commercial, temporary viewing only. This is a grant of license, not a transfer of rights, and under this license the User may not:

  1. modify or copy materials;
  2. use the materials for commercial purposes or for public performance (commercial or non-commercial);
  3. attempt to decompile or reverse engineer any software contained in the Service;
  4. remove copyright notices or other proprietary designations from materials;
  5. transfer materials to another entity or “mirror” materials on another server.

The license shall automatically expire if any of the above restrictions are violated and may be terminated by CODEAGENCY at any time. Upon expiration of the license or termination of use of the materials, the User shall destroy any downloaded materials remaining in his/her possession, whether in electronic or printed form.

Exclusion of liability

CODEAGENCY makes no representations or warranties of any kind, express or implied, as to the digital availability, functionality, compatibility, visibility and/or understandability of the Service. We do not guarantee that the Service or any of its content will always be available or that access will not be interrupted. We are not responsible for the temporary or permanent unavailability of the Service, in whole or in part, for any reason and at any time.

The materials on the Site are provided “as is”. CODEAGENCY disclaims all warranties of any kind, whether expressed or implied, including, but not limited to, implied warranties of merchantability, fitness for a particular purpose, and non-infringement of intellectual property rights. CODEAGENCY does not warrant or represent that the information contained in the Service is accurate, complete, reliable, or that its use will produce a particular result.

Information posted on the Website does not constitute an offer within the meaning of the Civil Code.

Limitation of liability

To the fullest extent permitted by law, neither CODEAGENCY nor its suppliers shall be liable for any damages whatsoever (including, without limitation, damages for loss of data, profits, anticipated savings, business interruption, loss of business, loss of goodwill, third party claims, damages for delay or non-property damages) arising out of the use of or inability to use the materials on the Service. In particular, CODEAGENCY is not responsible for damages caused by viruses or other software, or resulting from accessing or downloading materials on the Service. Downloading materials from the Service is at the User’s own risk.

If applicable law does not allow exclusions or limitations of specific warranties or liability, the provisions of this section shall apply to the extent permitted by such law.

Changes and obvious mistakes

The materials appearing on the Website could include technical, typographical, or photographic errors. CODEAGENCY does not warrant that any of the materials on the Service are accurate, complete, or current. We reserve the right to temporarily suspend the Service, withdraw the Service, terminate the Service, or modify all or selected elements of the Service at any time and without notice. We do not undertake to update the materials.

The Service may contain third party materials or links to other services. These links are provided solely for the User’s convenience and information. CODEAGENCY does not control, review, approve or endorse the content of these services. We are not responsible for the availability of these services, their content or for any damages arising from access to them. Use of such services is at the sole risk of the User.

Amendment of the Regulations

CODEAGENCY may at any time, without notice, amend, supplement or update these Terms of Service. Use of the Site after any changes are made constitutes acceptance of the current wording.

Violations; Applicable law and jurisdiction

If CODEAGENCY becomes aware of a violation of the Terms and Conditions, we may immediately take appropriate corrective action, including blocking access to the Service and removing information, data and content posted by you – at any time, to any extent and without notice.

All claims and disputes related to the use of the Website or violation of the Terms and Conditions shall be governed by the laws of the Republic of Poland, excluding conflict of law rules, and shall be resolved by a common court of competent subject matter jurisdiction over the registered office of CODEAGENCY.

Privacy Policy

The privacy of Service Users is very important to us. This Privacy Policy explains how we collect, process, disclose and use personal information.

Administrator and general principles

Administrator: CodeAgency.pl Sp. z o.o., 18 Królowej Jadwigi St., 85-231 Bydgoszcz, Poland; NIP: 9671412160.

We assure you that:

  1. Personal data is collected for specific, explicit and legitimate purposes and limited to what is necessary to fulfill those purposes.
  2. We keep the data no longer than necessary for the purposes for which they are processed.
  3. Data shall be processed lawfully, fairly and transparently – where required, with the knowledge or consent of the data subject.
  4. We protect data using appropriate technical and organizational measures against loss, theft, unauthorized access, disclosure, copying, use or modification.
  5. We provide users with transparent information about personal data processing policies and practices.

Data Protection Officer (DPO): As of the effective date of this Policy, CODEAGENCY has not appointed an IOD. For privacy issues, please contact: hello@codeagency.pl If an IOD is appointed, we will update this Policy and publish the IOD’s contact information.

Article 1 Privacy and data processing information

  1. The administrator of the personal data is CodeAgency.pl Sp. z o.o., 18 Królowej Jadwigi Street, 85-231 Bydgoszcz, Poland.
  2. We attach great importance to protecting the privacy and confidentiality of the data of people who provide us with data via forms in the codeagency.pl domain or by registering for our events (meetups, webinars, forums).
  3. Privacy contact: hello@codeagency.pl
  4. We use appropriate technical and organizational measures to protect the processed data. Only authorized persons have full access to the databases.
  5. We protect data from unauthorized access and unlawful processing.
  6. Browsing the Service is possible without providing personal data; providing data is required only where explicitly indicated (e.g. forms).

Article 2 Legal basis for processing

We process data in accordance with the law, in particular Regulation (EU) 2016/679 (RODO). Depending on the context, we process data for the following purposes and on the following legal bases:

  1. Responding to inquiries sent via forms, chat or email – Article 6(1)(f) RODO (legitimate interest: communication).
  2. Sending marketing content (e.g. newsletter, event information, e-books) – Article 6(1)(a) RODO (consent). Consent can be withdrawn at any time.
  3. Recruitment, including:
    • Establishing and maintaining contact with the Candidate – Article 6(1)(b) RODO (pre-contractual activities),
    • Conducting and resolving the recruitment process – Article 6(1)(b) RODO for data under Article 221 §1 of the Labor Code and Article 6(1)(a) RODO (consent) for data beyond that,
    • Participation in future recruitment – Article 6(1)(a) of the RODO (consent).
  4. Preparation of service/product offers tailored to the customer’s needs upon request – Article 6(1)(b) RODO.
  5. Customization and development of the Service’s functionality, creation of aggregate statistics, ensuring security and quality of service – Article 6(1)(f) RODO (legitimate interest: operation of the Service and analytics).
  6. Determination, investigation or defense of claims – Article 6(1)(f) RODO.
  7. Statistical analysis of event participation to improve operations – Article 6(1)(f) of the DPA.

Provision of data is voluntary, but may be necessary to obtain certain services, answers or materials.

Article 3 Scope of data processed

We process personal data only to the extent necessary for the purposes indicated, in particular:

  1. Contact / inquiry forms: name, email address, phone number (optional) and other data voluntarily provided in the body of the message.
  2. Newsletter/marketing and e-books: name, email address, phone number (optional), preferences.
  3. Recruitment: data contained in application documents and correspondence, including the e-mail address used for contact.
  4. Offers: name, email address, phone number and information necessary to prepare a tailored proposal.
  5. Operation and security of the Service: IP address and technical data recorded during Internet connections for server administration and security purposes.

We do not make automated decisions that produce legal effects with respect to Users, including profiling, unless we expressly indicate otherwise in a separate notice along with obtaining appropriate consent.

Article 4 Data retention period

We keep the data only for the time necessary to fulfill the purpose:

  1. Contact inquiries: no more than 24 months after last contact.
  2. Marketing communications/newsletter: until consent is withdrawn.
  3. Recruitment: for the duration of the recruitment process; in the case of consent for future recruitments – until the consent is withdrawn, but no longer than 24 months after it is granted.
  4. Offers: for the period of negotiation and 24 months after the last contact; if a contract is concluded, the data may feed the customer’s records for the purposes of contract execution and legal obligations.

Article 5 Recipients of data

  1. Data may be made available to entities authorized by law (e.g., courts, authorities) on the basis of a lawful request.
  2. Data may be transferred to trusted service providers acting on our behalf under entrustment agreements (e.g., IT hosting and maintenance providers, analytics and marketing tools, recruitment platforms, email dispatch systems). These entities process data only at our documented instruction.

Article 6 Rights of data subjects

  1. The user is obliged to provide complete, current and true data.
  2. Each User has the following rights: access, rectification, deletion, restriction of processing, portability, objection (when based on legitimate interest) and withdrawal of consent (when based on consent) at any time, without affecting the lawfulness of processing prior to withdrawal.
  3. Exercise of rights: contact hello@codeagency.pl
  4. Complaint to the supervisory authority: President of the Office for Personal Data Protection (OPAP).
  5. Unsubscribe from marketing communications: the “Unsubscribe/Unsubscribe” link in the footer of the message or contact hello@codeagency.pl

We collect certain data in server logs and through cookies for the sole purpose of administering the Service, improving performance, security and User experience.

  1. In accordance with established practice, we store HTTP requests directed to our server. Identification of resources is done through their URLs. Information collected in logs may include:
    • The public IP address of the device from which the request came,
    • The name of the station/device (if available),
    • User ID (e.g., after authentication),
    • time of arrival of the request,
    • The first line of the HTTP request,
    • HTTP response code,
    • The number of bytes sent by the server,
    • URL of the previously visited page (referer),
    • browser and device information,
    • Information about errors that occurred during the execution of HTTP transactions.
  2. This data is not linked to specific visitors to our sites, unless you are authenticated or submit personal data in the same session and we have a legal basis for such a link (e.g., to analyze a security incident).
  3. To ensure the highest quality of service, we periodically analyze log files to determine the most frequently visited pages, browsers used, and to detect errors in the structure of the Service.
  4. Logs are generally kept for up to 24 months as supporting material for administration of the Site. Aggregate statistics based on cookies do not contain characteristics that identify visitors to codeagency.co.uk.

Types of cookies used on the Service:

We do not use cookies to directly identify Users, nor do they change the configuration of the browser or device. You can manage your cookie preferences in your browser settings and, if implemented, through the cookie banner on the Website.

Article 8 Transfer of data to third countries

Outside the European Economic Area (EEA), the level of protection of personal data may differ from that provided by EU law. We transfer data outside the EEA only when it is necessary for our business purposes (e.g., use of IT tools provided by third-country entities) and with appropriate safeguards, in particular by:

  • European Commission decision stating the appropriate level of protection,
  • European Commission’s Standard Contractual Clauses (SCC),
  • Binding Corporate Rules (BCRs) approved by the relevant supervisory authority.

Final provisions

We may update this Privacy Policy from time to time. The current version and effective date are indicated in the header of the document. We will notify you of significant changes on the Service. Your continued use of the Service after the update constitutes your acceptance of the changes.

If you have any questions about the Terms and Conditions or Privacy Policy, please contact: hello@codeagency.pl.